Current Positions Open

Bookkeeper/HR Assistant

Reports to: MWA Executive Director

Classification: Part-time, exempt (15-18 hours/week)

Rate: Commensurate with experience

MWA Mission

The Musconetcong Watershed Association (MWA), incorporate as a nonprofit 501(c)(3) organization in 1992, is committed to protecting and improving the quality of the Musconetcong River Watershed, including its natural and cultural resources, through public education and awareness programs, water quality monitoring, promotion of sustainable land management practices, and community involvement.

Job Purpose

The primary activity of this position (~95%) is to provide support to the Association through development and implementation of processes relating to financial management, accounting, annual budget preparation, management and tracking of grant budgets and expenditures, payroll, insurance, and audit support. A much smaller portion of the job (~5%) involves Human Resource oversight.

Duties and Responsibilities


  • Budgets and Financial Statements:  Prepare annual budget, prepare financial statements for board of directors, prepare variance analysis of actual vs. budget, and prepare specific reports and financial analysis upon request.   Reconcile monthly bank statements.

  • Manage Accounts Payable:  Review invoices and check requests, categorize appropriately, prepare checks.  Review expenditures, code to appropriate account and funding source.

  • Manage Accounts Receivable:  Receive cash and checks, code to appropriate account, prepare deposits.  Prepare invoices.

  • Grants Management:  Review proposed budgets for grant proposals; prepare budget reports to funders, track grant income and expenditures.  Prepare quarterly and semi-annual submissions to state and federal funders, including report on In-Kind and Volunteer hours.

  • Payroll and Time Tracking:  Enter employee time records into time tracking database.  Manage payroll and quarterly filing process.  Prepare W-2 and 1099 tax statements.

  • Year-End, Annual Filings:Assist with annual financial review/audit (performed by external CPA).  Provide reports and information as needed for annual tax filings. 

  • Ensure that insurance policies are up-to-date, including addition and deletions of Additional Insureds.  Provide reports and information as needed for insurance audits.

Human Resources

  • Employee Onboarding and Separation:  Support supervisors in preparing new hire employment/orientation materials and managing exit procedures.

  • Document Policy Compliance: Support efforts to ensure MWA employment practices are in compliance with applicable federal and state human resource requirements, and in line with standard operating procedures established by management.

  • Prepare paperwork for Unemployment Insurance, Worker’s Compensation and/or Family Leave as needed.


  • Bachelor’s degree in Accounting, Business, Finance or related field.

  • Three years’ professional experience in financial, accounting, or related field, preferably in the non-profit sector.

  • Proficiency with QuickBooks, MS Office, particularly Excel and Word, Internet and email.

  • Attention to detail and accuracy.

  • Able to multi-task, prioritize, work under pressure and meet deadlines.

  • Ability to communicate/present complex data clearly

  • Excellent data entry skills

  • Personal qualities of integrity, credibility and commitment to MWA’s mission.

To apply: Submit Cover Letter and Resume to:

The Musconetcong Watershed association is an Equal Opportunity Employer. We do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

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Musconetcong Watershed Association

10 Maple Avenue, P.O. Box 113

Asbury, NJ 08802

The Musconetcong Watershed Association (MWA) is an independent, non-profit organization dedicated to protecting and improving the quality of the Musconetcong River and its Watershed, including its natural and cultural resources.

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(908) 537-7060